In February 2012, The Bike Project submitted a funding request to SSC for $39,872.  In March 2012, the SSC approved this funding. 

During summer 2012, the University and The Bike Project revised their Facility Use Agreement to clarify their collaborative working relationship.  The SSC sent a clarification letter regarding this update and subsequently completed a revised award letter.

From: Hanson, Claudine
Sent: Thursday, September 20, 2012 10:10 AM
To: Johnston, Morgan B; Beverage, McKenzie
Cc: Jones, John D
Subject: RE: RSO Weatherization Payments

Here you go.

The full CFOAP for deposits into an RSO fund is  1-90xxxx-389005-307900-199000

The fund numbers are as follows:

Hong Kong Student Association     901645

Chinese Undergraduate Student Association    902108

Horticulture Club     901887

Students for Environmental Concerns   901758

American Society of Civil Engineers   901270

Let me know if you have questions.

Claudine

As a follow up to the EcoCAT submittal for the Solar Farm, Jim Sims worked with Dr. Edward J. Heske and Torrey W. Rodgers, from the Illinois Natural History Survey, to arrange a field survey to check for Franklin's Ground Squirrel. None were found.

Transportation staff submitted work order requests to have cost estimates for time and materials for the first five locations to be upgraded from donut hole bike parking to U-rack bike parking.  The remaining nine locations need to have CAD drawings produced and apprroved before costs can be estimated.  

As part of the Lighting Retrofit #5, 703 T-12 fixtures in the Art East Annex (Studio 1) were replaced with more energy-efficient T-8 fixtures. This switch will incur an Annual kWh Savings of 112,892 hours. The simple payback for this project is 3.47 years.

Amelia, Morgan, and Mike Lyon met this morning to review the current status of this project.  Morgan gave an overview of what has happened with bicycling this summer, and Amelia described the LINC class projects for this fall.  We will set a meeting with Risk Management, Legal, and Kinesiology to review the departmental bike sharing process.  We will also set a meeting with Purchasing to identify the correct process for the purchase of UI owned bicycles.

Within the RFP, we requested that any offer be valid for 120 days. However, this project will most likely go to the Board of Trustees in November, which would be beyond the 120 day period. Therefore, Kim Porter requested an extension from the Preferred Vendor, and they have agreed to hold the offer firm until the end of this calendar year (2012).

Specifically, the vendor said "Yes, we can honor our price through the end of the year. We’d be happy to become more engaged in the planning process with the University if appropriate. Please let me know if there is anything we could do."

As part of the Lighting Retrofit #5, 531 T-12 fixtures in the Admin Tech Info Building were replaced with more energy-efficient T-8 fixtures. This switch will incur an Annual kWh Savings of 96,045 hours. The simple payback for this project is 2.96 years.

As part of the Lighting Retrofit #5, 225 T-12 fixtures in the Geological Survey Laboratory were replaced with more energy-efficient T-8 fixtures. This switch will incur an Annual kWh Savings of 44,856 hours. The simple payback for this project is 2.59 years.

Jack Dempsey and Morgan Johnston from F&S met with Marika Nell (chair) and Mckenzie Beverage (program advisor) from the Student Sustainability Committee (SSC). This meeting was to give an overview of the Solar Farm project, and the anticipated funding needs.

Beginning on June 1, 2012 the University quit burning coal as the campus energy needs declined with the beginning of summer. The University had gone without coal for 20 weeks in the summer of 2011. Abbott Power Plant began burning coal again on September 5, 2012 after 14 weeks without burning.

From: Barcus, Mark A
Sent: Friday, August 31, 2012 7:58 AM
To: Beverage, McKenzie; Johnston, Morgan B; Thomas Ferrarell (tjferrarell@gmail.com)
Subject: RE: Weatherization Update

Hello All,

The work on these buildings should start in the next couple weeks. The Craft & Trades are getting past their busy season since school has started.

The only item I see on Tom’s list that may be an issue is the tuck pointing at the Native American House 1206 W. Nevada. I will have to speak with our Brickmasons Foreman to see if this can be done.

As for the Speech Communication building let me see what the future plans for its use are.

Thanks

Mark

Hi Mark and Morgan,

I met with Thomas today and we discussed the kits and email to be sent to the buildings. He is waiting on confirmation from Mark for the building upgrades. Do you know when those will begin? He would like to list the specific upgrades that will be made for each building when he contacts them. I have attached his list here. Please let him know if all of these will be able to happen and when.

Additionally, Thomas was informed that the Speech Communications building is not occupied this semester. Do you know how long it will be unoccupied? If it is longer than the fall semester, Thomas suggested reconsidering completing the upgrades.

Let me know if you would like to set up a meeting to discuss these items. Otherwise, Thomas will be needing the energy usage information from before and after the upgrades to include that in his final report. Thanks!  

Best Regards,

Mckenzie Beverage

Mike Marquissee confirmed the funding available for allocation in FY13 is $250,000. Doris Reeser stated that there will be no AFMFA allocation meeting this year.  It was decided that the call for proposals should wait until there is at least $1M to allocate from this fund.  Therefore, there will not be a selection process during FY13.

As part of the Lighting Retrofit #5, 445 T-12 fixtures in the Admin Tech Info Building were replaced with more energy-efficient T-8 fixtures. This switch will incur an Annual kWh Savings of 70,200 hours. The simple payback for this project is 2.79 years.

The RFP for the Solar Farm included various options on the pricing proposal form. Kent Reifsteck confirmed that we will move forward with getting approval from the Board of Trustees for the option that includes all costs in the price per kilowatt-hour. This includes the full ten year cost of the Solar Farm installation, operations, and maintenance, and the cost to connect the installation to the campus electrical grid.

Morgan,

I have attached the invoices for the RSOs. I have been informed by the RSO account tech that you need to make the check payable to the University of Illinois. You can put their RSO name in the memo or write c/o after the University of Illinois with their RSO name. Whichever works easiest for you. Once you have done this, please send the checks to me (my mail code is listed below). I will contact the students and give them instructions on how to cash these checks. Please let me know if you need anything further. 

------------

From: Beverage, McKenzie
Sent: Friday, August 17, 2012 10:37 AM
To: Kealan O'Neil; O'Neil, Kealan Daniel; Jenny Allen; Allen, Jennifer M; Choi, Hiu Yan; Lin, Jiaxiu; Katie Kinley; julie.fry6@gmail.com
Cc: Thomas Ferrarell; Johnston, Morgan B; Allen, Amy E
Subject: RE: Weatherization Project Payments

Hello all,

Thank you so much for participating in the 2011-2012 Weatherization Program. Your incentives for participating in the program will be available at the Office of Registered Organizations on the day classes begin. Please ask for me when you arrive.

When you come to pick up your check you will need to take it to the Cashier’s window in 100 Henry Administration Building. You will need your 4-digit RSO account number (ACCOUNT #1-90__ __ __ __-389005-307900-199000) in order to deposit the check into your RSO account. Your treasurer should know this number. If your treasurer does not know this number, he or she may request if from the Office of Registered Organizations (please note that only the treasurer may request this number).

Please let me know if you have any questions. Enjoy the last few days of summer!  

Best Regards,

Mckenzie Beverage

Program Advisor, Student Sustainability Committee

As part of the Lighting Retrofit #5, 218 T-12 fixtures in the Mailing Center were replaced with more energy-efficient T-8 fixtures. This switch will incur an Annual kWh Savings of 33,971 hours. The simple payback for this project is 2.4 years.

As part of the Lighting Retrofit #5, 725 T-12 fixtures in the Children's Research Center were replaced with more energy-efficient T-8 fixtures. This switch will incur an Annual kWh Savings of 115,133 hours. The simple payback for this project is 3.53 years.

As part of the Lighting Retrofit #5, 604 T-12 fixtures in the Police Training Institute were replaced with more energy-efficient T-8 fixtures. This switch will incur an Annual kWh Savings of 90,436 hours. The simple payback for this project is 3.73 years.