Dear Student Sustainability Committee,   As the new Transportation Demand Management (TDM) Coordinator in Facilities & Services, I am writing to introduce myself to the Committee and provide you with an update on the Bicycle Parking Upgrade project, which I have taken over as part of my new role. We have been transitioning the role of TDM Coordinator from Morgan Johnston to me since June, and she has been working to bring me up to speed on the large number of transportation infrastructure projects happening across campus, including bicycle parking upgrades. While we have made progress toward the completion of this project, we are requesting an additional extension to finish the work.   In addition to the delay from the staff transition period, we have taken some time to evaluate our various options to ensure that the upgraded racks provide the long-term solution that was intended by SSC’s funding award. One of the primary challenges with this project is that many of the bike parking locations selected for this project are in need of concrete or pavement upgrades; however, funding is not in the TDM budget to pay for these upgrades. One location, the Art & Design Building, has been completed so far with financial support from the Art & Design Department to re-lay new concrete at that site.  For the majority of the other locations, however, there is no funding available from the departments to repair or replace the cracked and degraded concrete.  This has made us hesitant to install new bicycle racks onto pavement that will need to be replaced in a matter of years.   As a more permanent solution, we are looking at a few alternative configurations of bike racks.  All those we are considering are moveable and can easily be relocated – whether to upgrade the pavement beneath them, to accommodate a construction project, or to permanently relocate a building’s bicycle parking to a more optimal location over time.  We are looking at rack units which can be purchased and also a rack where 5 U-loops would be installed on rails, rather than directly cemented into the ground. While the initial cost of constructing the loops on rails is higher, it is a much more sustainable approach to bike parking given the challenges at these locations, and it is more affordable than replacing the pavement at each location. A rack unit can also be placed on permeable pavement, or even in a gravel/grass location temporarily as needed.  The lifespan of a bike rack unit is significantly higher, and offers much greater flexibility for placement and upkeep of the racks and surrounding landscape. Due to a potential increased initial cost of the racks on rails configuration (if this is what is determined to be the approved configuration), I may be requesting approval to change the scope of the project.  A change of scope is necessary because fewer total bike parking loops may be possible when on racks. Once we have identified a configuration that meets the best need of the users, we will be ready to proceed with the project and do not expect any further delays, but getting to this point has taken longer than originally expected. We anticipate being finished with the installation of these racks before the beginning of the fall semester 2014. Please let me know whether this change in the scope of the project is acceptable to the SSC.  I will keep you informed on the status and look forward to working with you on the best solution for our campus. Facilities & Services is incredibly grateful to the SSC for your ongoing support for sustainable transportation initiatives on campus, and we look forward to continuing to work with you to make the campus more bike-able, walkable, and transit-friendly. If you would like more detail, please contact me.   Thank you,   Stacey DeLorenzo Design Review Coordinator Transportation Demand Management Coordinator University of Illinois Urbana-Champaign Facilities Services Office: 217-300-1750 Cell: 217-722-4992        

To Davie Akins, Please proceed with the bike parking upgrade on the west side of Art and Design, per the previous discussions we have had.  The SSC funding will contribute $11,849.50 from CFOP: 1-629514-814006-xxxxxx-191200-814BIK. - from Morgan Johnston

Transportation staff submitted work order requests to have cost estimates for time and materials for the first five locations to be upgraded from donut hole bike parking to U-rack bike parking.  The remaining nine locations need to have CAD drawings produced and apprroved before costs can be estimated.