From: Neptune, Amelia
Sent: Tuesday, May 14, 2013 12:27 PM
To: Ortiz, Benita Vonne
Cc: Johnston, Morgan B
Subject: Bicycle Repair Station outside of Allen Hall

Hi Vonne,

As you may recall, earlier in the school year we had discussed that there is some funding for a new bicycle repair station near Allen Hall/CRCE. The original location we proposed near Gregory Drive in front of CRCE was rejected by the Architecture Review Committee, and they have proposed a better location near the bike parking area in front of Allen Hall. I would like to get your OK on this location before we move forward.

The first attached PDF shows the location proposed by the Architecture Review Committee. As you’ll see in the photos on pages 2 and 3, it is on existing pavement, close to the bike parking, but not blocking a walkway, which I think is ideal.

The second PDF shows the specifications of the newly designed repair stations so you know what it would look like. The new design is much smaller and (in my opinion) more attractive than the existing repair stations we have elsewhere on campus. The blue color of the existing stations is no longer available, so our plan is to match the color of the adjacent bike parking, in this case black.

Please let me know if Housing has any objections to this location, or would like to meet there in person to discuss it further. Once I have your approval, we’ll move forward placing the order and installing this summer.  Please let me know if there are any questions.

Thank you,

Amelia  

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Amelia Neptune

Campus Bicycle Coordinator

University of Illinois at Urbana-Champaign

1501 S. Oak, Champaign, IL 61820

aneptune@illinois.edu

217-300-1316

Ryan Wild, in Code Compliance and Fire Safety, met with Morgan Johnston to review the funding parameters for this project, and identify next steps.  Morgan asked Teresa Tousignant and Nishant Makhijani, from the Student Sustainability Committee, about potential student volunteers to help locate the existing incandescent exit signs.  Ryan will work on the building surveys for the smaller buildings, and we will hold KCPA, Main Library, Beckman, Roger Adams Lab, and Chem Life Sciences Lab for potential student assistance.

The Revolving Loan Fund is approved to fund $250K in LED Exit Sign improvements.  Here is the description of the project, as reviewed by the RLF committee:

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This project will replace existing exit signs with efficient LED fixtures in approximately (14) campus buildings.  As a result, energy use will be decreased, life safety systems will operate more reliably, and maintenance needs will decrease dramatically.  This is a continuation of projects funded in FY07 and FY08. We are requesting funding in the amount of $250,000, although the work is very scalable and any funding amount can be successfully applied. 

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CRITERIA:

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08. VISIBILITY - Very visible.  Building users notice when exit signs are burned out and it may make them feel uncomfortable or unsafe.  It also creates a negative impression of the pride we take in our facilities.

09. PAYBACK PERIOD - When replacing incandescent, the payback from energy savings alone is about 6-7 years.  Replacement of fluorescent exit signs yields a payback of 8-10 years.  However, the old signs also require maintenance up to 3 times per year.  If one includes this expense, the overall payback improves to 1-2 years.

10. REDUCTION OF COAL - By reducing overall campus energy use, this will contribute to Abbott Power Plant s ability to reduce the number of generation units in use.  An additional benefit is the reduction in GHG emissions from maintenance vehicles traveling to replace burned out lamps.

11. FUND SIZE IMPACT - F&S is working with the Illinois DCEO and this project would qualify for about $7,000 in grant rebates.

12. PROJECT COORDINATION - F&S has a record of success with these projects.  We have developed a project execution method that keeps overhead to a bare minimum, avoids expensive consultant fees, purchases material at bulk prices, and achieves maximum labor efficiency.  F&S Construction Services will execute the work, and F&S Engineering will document results for the DCEO grant.

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ISSUES:

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01. REPLACEMENT OF FACILITY SYSTEMS - Existing exit signs are typically long past their expected life, and have many maintenance problems.  The new LED exit signs will have an expected useful life of at least 15-20 years.

03. IMPACT ON PLANNED PROJECTS - Very little impact on capital projects.  We coordinate to ensure no overlap between buildings selected for exit sign replacement and planned major renovations.

04. WHAT IF PROJECT IS NOT FUNDED? - If this project is not funded, our campus will continue to expend many maintenance hours keeping these lights operational, and waste electricity on inefficient technology that is over 20 years outdated.

If this project is partially funded, we will install as many LED exit signs as possible with the funds allocated.

06. WHAT OTHER DEPARTMENTS ARE AFFECTED BY THE PROJECT? - The buildings we propose are all across campus and used by virtually every college and department.  These units will benefit from improved safety and fewer maintenance disruptions.

07. RISK FACTORS - No known risk factors.  In fact this work will reduce the risks associated with having nonfunctioning exit signs, and improve life safety for the campus community.  We have executed this type of work in 25 buildings so far without major problems.

Transportation staff submitted work order requests to have cost estimates for time and materials for the first five locations to be upgraded from donut hole bike parking to U-rack bike parking.  The remaining nine locations need to have CAD drawings produced and apprroved before costs can be estimated.  

This portion of the LED Campus Initiatives exit sign AFMFA funded project is complete 522 fixtures were installed.

Sixty-four lighting fixtures in a portion of the Roger Adams Laboratory were changed from T-12 fixtures to T-8 fixtures as part of the ICECF Lighting Retrofit. This will allow an Annual kWh Savings of 10,092 hours. The Simple Payback for changing the fixtures in the Roger Adams Laboratory is 2.01 years.

A total of 1,574 lighting fixtures in the Noyes Laboratory were changed from T-12 fixtures to T-8 fixtures as part of the ICECF Lighting Retrofit. This will allow an Annual kWh Savings of 276,264 hours. The Simple Payback for changing the fixtures in the Noyes Laboratory is 0.94 years.

A total of 629 lighting fixtures in Freer Hall were changed from T-12 fixtures to T-8 fixtures as part of the ICECF Lighting Retrofit. This will allow an Annual kWh Savings of 100,595 hours. The Simple Payback for changing the fixtures in Freer Hall is 2.49 years.

A total of 379 lighting fixtures in the Main Library (6th Stack) were changed from T-12 fixtures to T-8 fixtures as part of the ICECF Lighting Retrofit. This will allow an Annual kWh Savings of 55,547 hours. The Simple Payback for changing the fixtures in the Main Library (6th Stack) is 6.66 years.