The RLF selection committee approved funding for five projects totalling $814,120.  See attached file for the list.

Revolving Loan Fund Selection Committee,

The time is almost here to select another round of projects for the Revolving Loan Fund. For this upcoming selection we have approximately $1,000,000 to allocate. However, due to a timing issue I am appealing to the committee to decide on a Retro-Commissioning project in advance of the formal selection meeting. The reason for requesting Retro-Commissioning at Memorial Stadium early is due to a deadline associated with the availability of DCEO grant dollars. If expenditures and savings are realized prior to May 31, 2017, DIA could receive $100,000 in grant money from DCEO. Our meeting for project selection is targeted for the first week of May 2017 which does not give us enough time to qualify for the grant.

Below is project specific information that would normally be presented at the project selection meeting. We don’t necessarily need to score this project, all we need is a majority decision (yes or no) to approve this project. If accepted, the committee would be considering $800,000 for allocation at the targeted May selection meeting.

Project Name: Memorial Stadium Retro-Commissioning

Project type: Retro-Commissioning

Buildings: Memorial Stadium

Energy Cost Savings: $300,000 /year

Funding Request: $200,000

Project Cost: $500,000 (DIA will contribute $200,000 and DCEO grant contribution will be $100,000)

Payback Period: Approximately 2 Years

General Description of Work:

Provide temperature control upgrades & retro-commissioning services for the west and north portions of the stadium. During preliminary work, many noteworthy items have been identified. Several HVAC equipment scheduling improvements have been made already.

Project Owners: Brett Stillwell (Athletics) / Karl Helmink (F&S)

Project Execution Contact: Brett Stillwell (Athletics) / Karl Helmink (F&S)

Criteria:

1-      Payback Period: The payback period is approximately 2 years.

2-      Reduction of Greenhouse Gas: Greenhouse gases will be reduced by 3,491,227 lbs due to conservation of electricity, chilled water, and steam.

3-      Fund Size Impact: While grant dollars are available for this particular submission, the grant will not be used to increase the Revolving Loan Fund balance.

4-      Visibility: Memorial Stadium is an iconic building for Athletics on campus.  The energy savings could be indirectly visible in that it could pay for other items that Athletics desires. There is a large amount of diversity in the usage of the space.

5-      Project Coordination: Coordination items need to be considered as the south end zone & east grandstand project approaches. There are temporary plans to be considered prior to the arrival of this particular project.

Other Pertinent Information:

It is proposed that Athletics provide $200k for this project. Eileen Westervelt, via DCEO funding, has provided a building energy study which has identified large energy savings in this building of over $300,000 per year. It is suggested that to secure the $100K DCEO grant, $150K needs to be spent by May 31, 2017 and evidence will need to be presented that the indicated energy is being saved.

The campus has realized a significant amount of utility savings due to the efforts made by the Retro-Commissioning teams and the expectation would be no different at Memorial Stadium. The data the Retro-Commissioning group has provided for this application predicts a very positive outcome which is consistent with most of their projects throughout campus.

The reason for the expedited decision is to take advantage of the possible DCEO funds that will likely not be available in the future. Thanks again for your participation in this selection process and please let me know if you have any questions or concerns.

I ask that you please reply with your individual yes or no votes before February 10, 2017.

Thanks again,

Josh Whitson

The Chicago Tribune included a mention of the University of Illinois at Urbana-Champaign as one of two schools in Illinois that have joined the Billion Dollar Green Challenge.  http://www.chicagotribune.com/suburbs/naperville-sun/ct-nvs-north-centra...

https://illinois.edu/blog/view/6554/334437

http://www.dailyillini.com/article/2016/03/facilites-services-announces-1-9-million-in-funding-for-utility-conservation-projects

This fund was originally called for in the 2010 iCAP, as the “clean energy fund.”  It was established in Fiscal Year 2012, with funding from the Student Sustainability Committee (SSC) and the Office of the Chancellor.  Within the first year, the Office of the President committed additional funds. 

With input from the campus community, Facilities & Services, the SSC, the Office of Sustainability, and the Office of the Chancellor worked through the details for selecting projects.  The agreement about the process was signed in November 2011.  According to the  agreement, any grant funds received for RLF projects in campus-funded utility buildings will be allocated entirely to the RLF.  Thus, the fund can grow over time.  Additionally, the campus agreed to match any future additional commitments from the SSC.

If an Auxiliary unit is interested in using the Revolving Loan Fund for a utility conservation project, a simple Memo of Understanding is needed to allow the repayment through utility savings over time. 

I have realigned the way we account for projects in AiM, so each RLF will need to have a specific  AiM account number that maps to a banner plant fund.  As soon as I can transfer the open work orders off of MY862-Revolving Loan Fund, I will inactivate that account number.

So, each new RLF project will need a Banner Plant Account number (I obtain) and a new AiM account number (mee, too.) then I will let the PM know so he/she can set up work orders.  This way, it keeps project costs segregated.  Putting it all into one account like I did initially dumps all project costs into one AiM account making it hard to keep the expenditures separate.  - Mike

Dear Revolving Loan Fund Selection Committee,

For two reasons, we will be rescheduling the Revolving Loan Fund (RLF) project review meeting.  First, the funding available to allocate from the RLF has significantly increased with the roll-over to FY15.  We now have an additional million dollars to allocate, with a total of approximately $2.3M.  Therefore, additional potential projects need to be identified before the selection takes place.  Second, the AFMFA selection committee is being called this fall, for the first time in a few years.  The founding agreement for the RLF (attached for your reference) intended the project selection to occur with the AFMFA project selection process.  Therefore, this meeting will be arranged in conjunction with the fall AFMFA committee meeting. 

The AFMFA committee meeting will be arranged by Doris Reeser, and I will remain in contact to answer questions about the RLF.

Thank you,

Morgan