The attached document contains the meeting minutes for 6 February 2019.

The Transportation SWATeam discussed the opportunities, challenges, and feasibility of campus fleet car-sharing to reduce emissions from the campus fleet. They also discussed air travel offsets

Hello Transportation SWATeam members,

Thank you again for your willingness to help our campus achieve the Climate Leadership Commitments.  There is great value provided by the bi-weekly meetings of student, faculty, and staff representatives evaluating our progress and recommending additional actions campus units could take.

The following is a list of current activities I am aware of, and suggestions I have about useful next steps.  I am happy to follow up with you on any of these, as needed.

Thank you very much,

~Morgan

Transportation

1. EV analysis for department’s assigned vehicles – Hursh Hazari worked with Pete Varney’s data to evaluate the possibility of replacing some fleet vehicles with EVs.  https://icap.sustainability.illinois.edu/project/use-electric-vehicles-ev-campus
2. Pete Varney has established the F&S fleet as a certified green fleet.  Pete, do you create an annual report for the status of that which you can share?  If not, can you provide an update to the SWATeam and to me? 
3. Last year the SWATeam discussed encouraging additional campus units to get certified as green fleets.  Your team could submit a recommendation for another unit (or more than one) to pursue that certification. 
4. New EV Chargers – Scott Willenbrock is working on one at the Illini Union + Phil Krein is interested in getting more Type 1 chargers for the North Campus Parking Deck.
5. Potential EV Study – At the Oct. 11 Workshop for the Living Lab research connections to iCAP, there will be seed funding offered and the study for transitioning to EVs could collect and use data on campus vehicle use.  Pete has example data, which could be used to support the request for seed funding, which could then possibly fund data collection for the study.
6. We do not yet have new air travel emission data.  iSEE is working on creating a virtual storeroom to offer carbon offsets to campus units to voluntarily buy air travel offsets.  The storeroom has funding for the first 10,000 offsets, but I understand there was a hurdle on selecting appropriate offsets with additionality.  I recommend asking Ben McCall and Scott Willenbrock about it.
7. A new Mode split survey is needed as soon as possible.  Lily Wilcock intends to bring this as an item for discussion.  We would appreciate it if you would help define the survey questions, and then iSEE can help distribute the survey to get updated figures. 
8. Bike Plan – I suggest you ask Stacey DeLorenzo to join one of your meetings to give an overview of the status of the Bike Plan infrastructure upgrades.
9. Lily has funding for a Bike at Illinois website, which Creative Services will develop in the winter and spring months this fiscal year. 
10. Lily has worked with MTD to offer bus tours to show campus staff how to use the MTD.  We teach all our new student how to ride, but none of the new employees get the personal introduction.  These tours are very successful, when they are organized with a specific department or location. 
11. Bike Parking – there is a significant capacity issue, which is noticeable just by looking around campus, especially during class hours in the core area.  Lily has a new website that she can show you, and there is an upcoming Bike Census, which your team members should help with.
12. Bike Sharing – a handful of dockless bike sharing companies are wanting to come to town/campus.  To manage their impacts (imagine bikes in the boneyard) they will be required to obtain city permits.  Lily is asking the SSC to use the funds they allocated to bike sharing for additional bike parking areas in the heart of campus.
13. MCORE – this project has several impacts on multi-modal transportation.  You can learn more at http://www.mcoreproject.com/project-construction-updates.

The OBFS department sent their response to the iCAP Working Group (iWG) on September 23, 2015, which was then forwarded to the Transportation SWATeam in October. The Transportation SWATeam supplanted the Trans001 TEM_DMI recommendation with the new Trans005 Travel Demand Analysis recommendation.

See the new SWATeam recommendation Trans005 Travel Demand Analysis here.

See Transmittal of SWAteam recommendation of Trans001 TEM_DMI here.

See iWG assessment of Trans001 TEM_DMI here.

See SWATeam recommendation Trans001 TEM_DMI here.

see file

Several SWATeam recommendations were discussed.  Also, an update from the Sustainability Council was provided:

"Review of Council Meeting/Status of iCAP Approval - The Sustainability Council meeting went very well with lots of good discussion. There were not too many serious objections to the iCAP. They would like to see financial information, such as cost-benefit analysis on projects. This information will be included in the study for accelerating our carbon neutrality date. The cover letter from the Chancellor affirming our commitment will include language about the current fiscal climate in Illinois. The Chancellor was keen to be able to reach carbon neutrality by 2035. Other concerns were in regard to the net zero space item and they suggested a space audit be included in the iCAP."

The iCAP Working Group (iWG) met on May 4, 2015, to discuss and assess the SWATeam recommendation, Trans001 TEM_DMI. Their official comment on the recommendation was:

"Revise the TEM system to capture sustainability metrics for travel, such as categorized travel purposes and total miles traveled by each mode, in order to enable future reporting in DMI by unit, funding source, etc. OBFS should work with the Transportation SWATeam and iSEE staff to identify and optimize these metrics."

See attached the iWG assessment complete with official comments from all the iWG members.

See SWATeam recommendation Trans001 TEM_DMI here.

The Transportation SWATeam submitted a recommendation, Trans001 TEM_DMI, to the iWG stating, "The transportation SWATeam recommends that the data for faculty/staff travel be collected through the campus Travel and Expense Management (TEM) and Division of Management Information (DMI) system. The program should require that faculty/staff (or the unit head) report travel purposes and funding sources when they request travel expense reimbursement via TEM and the DMI manage and analyze the database."

See attached the SWATeam recommendation, Trans001 TEM_DMI, complete with comments from all the Transportation SWATeam members.

Good morning all,

To get air travel emissions, miles must be entered into the Clean Air-Cool Planet calculator. 

Mileage data is not tracked for our campus. So, I request air travel dollar data from OBFS.  This number has become more reliable in recent years because of the T-card implementation.

Air travel dollars are converted into miles using the passenger yield (fares per mile) data from Airlines for America. 

In fy 2013, dollars spent on air travel was $9,283,105.82.  Passenger yield was $0.1514 (this is fy 12, apparently fy 13 was not yet available).

Divide the two, and you get 61,477,522

Best,

Stephanie