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Projects Updates for Encourage Telecommuting in place of Business Trips

  1. Transportation SWATeam Meeting: 30 March 2020

    Associated Project(s): 
    Transportation SWATeam
    Incorporate Sustainability Principles into Campus Master Plan
    Support Zipcar in Champaign-Urbana
    Encourage Telecommuting in place of Business Trips

    Attached are the meeting minutes from the Transportation SWATeam meeting on 30 March 2020. 

    The Agenda is as follows:

    Recommendations Review

    • (M. Hubbard) Support CMP by increasing pedestrian safety by reevaluating current pedestrian routes and conducting traffic studies.
    • (S. Prasad) Zip-cars continuity: continue to serve at popular locations and set up a system to maintain Zip-car presence (two options are to set up a fund to pay for Zip-car parking spaces or ask Parking not to charge the department). 
    • (J. Cidell) UI Ride Survey
    • (J. Cidell) Teleconferencing assessment
    • (Y. Ouyang) Faculty/Staff Vanpool Survey

    April Agenda

    • iCAP 2020 Transportation Chapter Review
    Attached Files: 

  2. Transportation SWATeam Meeting 24 October 2019

    Associated Project(s): 
    Transportation SWATeam
    iCAP 2020: Illinois Climate Action Plan
    Encourage Active Transportation
    Encourage Low-Emission Vehicles
    Reduce Cars (Vehicle Miles Traveled) on Campus
    Encourage Telecommuting in place of Business Trips
    Reduce Business Travel Emissions

    Attached are the meeting minutes from the 24 October Transportation SWATeam meeting.

    Stacey DeLorenzo was able to join us in order to provide insight to the Road Management Objectives the SWATeam discussed earlier, and to answer questions. She also was able to take a look at other objectives and provide input on potential objective ideas.

    The SWATeam confirmed submittal of Road Management, Active Transportation, and Business Travel Emissions objectives and added a new objective under Reducing Business Travel emissions.

    The next meeting is 31 October 2019.

    Attached Files: 

  3. Teleconferencing information

    Associated Project(s): 
    Encourage Telecommuting in place of Business Trips

    From: Kyung, Grace H
    Sent: Wednesday, November 12, 2014 3:34 AM
    Subject: Video Conferencing Info

    Attached is a description of what teleconferencing is, resources available and why people should are. Also, attached is a broken down excel graphs of current uses of teleconferencing. Below are questions I asked someone at CITES to help me understand the graphs.

    Let me know if you need anything else!

    ----

    1. I was wondering though where these numbers are coming from and if it’s for everyone at the university?

    These numbers come from the built-in reporting service that is part of Microsoft Lync Server. The numbers are inclusive of all Lync users on campus, but keep in mind that undergraduate students and graduate students without appointments do not get Lync accounts. So these numbers don’t include everyone on campus, but do include all faculty, staff, professional students (e.g. vet med, law), and graduate students with appointments. In addition there are about 1,700 “common area phones” which would include the phones in many conference rooms and the courtesy phones that you might see in the dorms. The latter devices are never used for conferencing.

    1. Are the total A/V conferences out of the total conferences or are they additional?

    There is a difference between the field called “Total Conferences” and “Total A/V Conferences”. Total A/V only counts conferences where either the audio (phone) or video components of the conference are used. Total Conferences includes the Total A/V conferences plus any other conferences where audio and video were not used. The conferences without A/V could include a chat window with multiple people, it could be screen or application sharing, or it could be using the whiteboard feature of Lync. Let me know if this doesn’t make sense. At the bottom of this pagethere are definitions of the fields that are used in the Excel spreadsheet.

    1. What does total unique conference organizers mean?

    A "unique” organizer is anyone who schedules at least one conference. For example, if Pilar Ackerman schedules one conference she counts as one unique organizer. If Ken Myer schedules 148 conferences he, too counts as one unique organizer.

    --

    Grace Kyung, MPH

    Sustainable Transportation Intern

    University of Illinois Urbana-Champaign

    Institute for Sustainability, Energy, and Environment

    College of Fine and Applied Arts | Master of Urban Planning Candidate 2015

    Attached Files: 
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