List of avenues used to promote Light the Night 2019
Associated Project(s):
Please see attached the list of avenues used to promote Light the Night event.
Attached Files:
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Projects Updates for place: Lincoln & Illinois
Light the Night 2019 - interview
Associated Project(s):UPTV coverage of Light the Night event, featuring Barry Isralewitz and Sarthak Prasad
Slap Wristbands from McKinley Health Center
Associated Project(s):Jennifer Carson from McKinley Health Center provided 400 (200 each for two locations) reflective orange slap bands for the Light the Night event that have imprinted on them our 24/7 Dial-A-Nurse. These are great for being seen in the evening hours.
Jen dropped them off in Sarthak's office at 9 am on October 3.
Weekly Update - Light the Night, Fix-a-Flat, Free Visits
Associated Project(s):All, Abbreviated week for me as I was out of town Thursday and Friday. I’ll check in with my staff this week and see how things went in my absence.
There are 6 bikes on the outside rack from this weekend but unfortunately one or two are locked up as if it’s a regular bike rack. Whoops!
This week will be busy as we have Light The Night on Thursday and our second Fix-a-Flat class on Friday. I’ll be talking up the F-a-F class incessantly this week in hopes of increasing participation numbers. For LTN I’ll be splitting my staff up between the shop and the event for the time that they overlap.
We have been oscillating back and forth between allowing for Free Visits and not depending on how busy we are and how well-staffed we are at that time. So that points to things getting a little calmer (thankfully). Addressing the burnout my staff and I feel during these very busy beginning months will be a task for the winter.
Moving all the kids bikes over to Salt & Light didn’t end up happening last week so I’ll shoot for getting those out this week. It’ll help with clearing everything out for our move. Exciting times!
The numbers:
Visitors: 96
Sales: $1,242.50
Memberships: 16 for $480
Bikes (refurb): 2 for $225
Bikes (B-a-B): 1 for $57
Tires/tubes: 20 for $92
Thanks!Jacob Benjamin
Manager, Campus Bike CenterLight the Night 2019 - Bicycle Lights Giveaway
Associated Project(s):Bring your bicycle to Alma Mater Plaza or the Hallene Gateway (Illinois Street and Lincoln Avenue) on Thursday, October 3 from 4 p.m. to 7 p.m. for the free installation of bicycle light sets. Light the Night strives to improve the visibility of bicyclists in Champaign-Urbana and provide general bike safety information. Free, on-site bicycle registration will also be available. October 3, 4–7 pm
Sarthak Prasad • Facilities & Services
Light the Night 2019 - eWeek and iNews
Associated Project(s):Information on Light the Night was approved to be posted in eWeek (for faculty and staff), iNews (for Undergraduates), iSEE, and ISSS Newsletters.
Light the Night 2019 - Final Check
Associated Project(s):Sarthak Prasad organized another meeting to discuss the current status of the final preparation, one week prior to the event. See attached the meeting notes.
Attached Files:Torch Blinking bike lights received, Light assembly, and Volunteer Training
Associated Project(s):Jake Benjamin received the Torch Blinking Bike Lights on September 18, 2019.
Barry confirmed the times for Volunteer training and Light Assembly.
See Quote from TBP to purchase Torch Blinking bike lights
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Optional training sessions:
There will be two chances to go to a short training session for those who haven't participated before, those who want a refresher, or those who want to practice with this year's models of lights:
- Mon., Sept. 23, 2019, 6:00 pm--6:45 pm, at the Downtown Urbana Bike Project, 202 S. Broadway, Urbana, IL. (enter via south side basement door).
- Thu., Oct. 3, 2019, 3:00 pm--3:45 pm, at Alma Mater (SE corner of Green St. and Wright, Urbana, IL)
We will run a light-assembly / battery-install event (plus a second if needed) to get lights ready in advance:
- Mon., Sept. 23, 2019, 7:00 pm--9:00 pm. Downtown Urbana Bike Project, 202 S. Broadway, Urbana, IL. (enter via south side basement door)
- Possible second session: TBAAttached Files:Facebook page for Light the Night 2019
Associated Project(s):MTD's marketing team created the LTN 2019 Facebook Page: https://www.facebook.com/events/911318152576958/
Sarthak Prasad posted this link as an event on Bike at Illinois: Light the Night 2019
See the project update on LTN Volunteer Sign Up.
See the meeting notes from the first group meeting for LTN 2019.
Light the Night 2019 flyer
Associated Project(s):Cynthia Hoyle sent a draft of the Light the Night 2019 Flyer. Sarthak Prasad, Stacey DeLorenzo, and Morgan White provided comments and it was finalized on September 16, 2019. See attached the final version of the flyer.
See the meeting notes from the first group meeting for LTN 2019.
Attached Files:Volunteer sign up
Associated Project(s):Barry Israletwitz from The Bike Project created a LTN 2019 signup page: https://docs.google.com/spreadsheets/d/1T6r2OCt4wS66DzkYOO6M7mXE-iDp38DTFhVj2RreR6c/edit?usp=sharing
Sarthak Prasad posted this link as an event on Bike at Illinois: Light the Night 2019 - Volunteer Opportunity
See the meeting notes from the first group meeting for LTN 2019.
Purchase order to purchase the bike lights
Associated Project(s):Sarthak requested a Purchase Order (PO) following receiving the quotes from MTD and TBP. The POs were approved for MTD on September 6, and for TBP on September 10, 2019.
Quote from TBP to purchase Torch Blinking bike lights
Associated Project(s):See attached the quote sent by TBP for the Torch Blinking Bike Lights for University of Illinois' share.
See the Invoice contact information for the University of Illinois.
Attached Files:Quote from MTD to purchase silicone strap bike lights
Associated Project(s):See attached the quote sent by MTD for the Silicone Strap Bike Lights for University of Illinois' share.
See the Invoice contact information for the University of Illinois.
Attached Files:Invoice contact information for the University of Illinois
Associated Project(s):On August 26th, Sarthak Prasad sent the information needed to set up the Purchasing Orders (POs) for MTD and TBP to purchase the lights for the event. he also sent the contact information to use for Quote and Invoice.
See the meeting notes from the first group meeting for LTN 2019.
See the bike lights purchasing agreement here.
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Hi Barry and Evan,
I will get a PO set up for TBP and MTD, and then I can send them to you. The invoice we receive needs to not include a date before the date of the PO.
The best process for us is:
- F&S sets up a Work Order (links the costs to a campus account #).
- TBP and MTD give us an official quote, good for 30 days.
- It should describe the item, quantity, and price
- It should include the remittance address.
- F&S sets up a PO based on the quote, which I will request.
- TBP and MTD receive the PO, or we tell you the PO #, and TBP and MTD order the lights.
- When the lights are received, TBP and MTD need to send the invoice to my attention (emailing a PDF will work; copy Morgan and Stacey).
- F&S marks them as “received” in our ordering system, and then UPAY will process the check.
We will need the quote to be sent to us before you place the orders. Please send it to Morgan’s attention, and copy me and Stacey. For the basic info you requested:
Agency Name – University of Illinois at Urbana-Champaign
Department Name (or Individual) – Facilities & Services Sustainability, Attn: Morgan White
Postal Mail Address- 1501 S. Oak Street, Champaign, IL 61820
Thanks,
Sarthak
Sarthak Prasad
Sustainability and TDM Specialist
Facilities & Services
University of Illinois at Urbana-Champaign
Purchasing of the bike lights
Associated Project(s):Evan Alvarez from MTD will purchase the Silicone strap lights, and Jake Benjamin will purchase the Torch Blinking lights.
See the meeting notes from the first group meeting for LTN 2019.
Lead organizer of Light the Night
Associated Project(s):Followig a lengthy email exchange between Morgan and Cynthia, they decided that the University of Illinois will be taking command of the overall organizing for Light the Night (LTN).
See the meeting notes from the first group meeting for LTN 2019.
Light the night 2019 - Discussion
Associated Project(s):University of Illinois organized a meeting for all participating units - UI, CBC, Urbana, Champaign, MTD, CCRPC, TBP, and CCB. Please see attached the notes from our meeting.
Attached Files:Light the night 2019 - funding agreements
Associated Project(s):The University of Illinois at Urbana-Champaign, City of Champaign, City of Urbana, and MTD agreed to contribute $1,500 each to purchase bicycle lights for Light the Night event.
On July 25, 2019, Morgan White confirmed that Sarthak Prasad will be the primary contact for Light the Night for F&S.
Plans underway for September 2018 event
Associated Project(s):We have decided on the original two locations:
- Illinois and Lincoln
- Alma Mater
Date agreed upon was Thursday, September 20, 2018. 4:30 – 7:00 PM.
Light selection is half Planet Bike Blinky sets and half silicone–wrap sets. MTD will be ordering $3,000 of the silicone lights and TBP will, with their approval, order $3000 of PB Blinky sets.
With the speed of distribution last year the stations ran out of lights before the end of the event. This year we will not need the reflector station.
F&S would like to see if we can set-up the event to spend some time talking to the recipient of lights about bike safety and/or do an ABC Quick Check before we install the lights.
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