The Bike Month Planning team met on January 14th, 2020. We discussed the Roles & Responsibilities and the Weekly Tasks list for the Bike Month. Please see attched the Weekly Tasks list for the planning team.
Please see attached the list of avenues used to promote Light the Night event.
UPTV coverage of Light the Night event, featuring Barry Isralewitz and Sarthak Prasad
Jennifer Carson from McKinley Health Center provided 400 (200 each for two locations) reflective orange slap bands for the Light the Night event that have imprinted on them our 24/7 Dial-A-Nurse. These are great for being seen in the evening hours.
Jen dropped them off in Sarthak's office at 9 am on October 3.
All, Abbreviated week for me as I was out of town Thursday and Friday. I’ll check in with my staff this week and see how things went in my absence.
There are 6 bikes on the outside rack from this weekend but unfortunately one or two are locked up as if it’s a regular bike rack. Whoops!
This week will be busy as we have Light The Night on Thursday and our second Fix-a-Flat class on Friday. I’ll be talking up the F-a-F class incessantly this week in hopes of increasing participation numbers. For LTN I’ll be splitting my staff up between the shop and the event for the time that they overlap.
We have been oscillating back and forth between allowing for Free Visits and not depending on how busy we are and how well-staffed we are at that time. So that points to things getting a little calmer (thankfully). Addressing the burnout my staff and I feel during these very busy beginning months will be a task for the winter.
Moving all the kids bikes over to Salt & Light didn’t end up happening last week so I’ll shoot for getting those out this week. It’ll help with clearing everything out for our move. Exciting times!
The numbers:
Visitors: 96
Sales: $1,242.50
Memberships: 16 for $480
Bikes (refurb): 2 for $225
Bikes (B-a-B): 1 for $57
Tires/tubes: 20 for $92
Thanks!
Jacob Benjamin
Manager, Campus Bike Center
Bring your bicycle to Alma Mater Plaza or the Hallene Gateway (Illinois Street and Lincoln Avenue) on Thursday, October 3 from 4 p.m. to 7 p.m. for the free installation of bicycle light sets. Light the Night strives to improve the visibility of bicyclists in Champaign-Urbana and provide general bike safety information. Free, on-site bicycle registration will also be available. October 3, 4–7 pm
Sarthak Prasad • Facilities & Services
Information on Light the Night was approved to be posted in eWeek (for faculty and staff), iNews (for Undergraduates), iSEE, and ISSS Newsletters.
Sarthak Prasad organized another meeting to discuss the current status of the final preparation, one week prior to the event. See attached the meeting notes.
Jake Benjamin received the Torch Blinking Bike Lights on September 18, 2019.
Barry confirmed the times for Volunteer training and Light Assembly.
See Quote from TBP to purchase Torch Blinking bike lights
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Optional training sessions:
There will be two chances to go to a short training session for those who haven't participated before, those who want a refresher, or those who want to practice with this year's models of lights:
- Mon., Sept. 23, 2019, 6:00 pm--6:45 pm, at the Downtown Urbana Bike Project, 202 S. Broadway, Urbana, IL. (enter via south side basement door).
- Thu., Oct. 3, 2019, 3:00 pm--3:45 pm, at Alma Mater (SE corner of Green St. and Wright, Urbana, IL)
We will run a light-assembly / battery-install event (plus a second if needed) to get lights ready in advance:
- Mon., Sept. 23, 2019, 7:00 pm--9:00 pm. Downtown Urbana Bike Project, 202 S. Broadway, Urbana, IL. (enter via south side basement door)
- Possible second session: TBA
MTD's marketing team created the LTN 2019 Facebook Page: https://www.facebook.com/events/911318152576958/
Sarthak Prasad posted this link as an event on Bike at Illinois: Light the Night 2019
See the project update on LTN Volunteer Sign Up.
See the meeting notes from the first group meeting for LTN 2019.
Cynthia Hoyle sent a draft of the Light the Night 2019 Flyer. Sarthak Prasad, Stacey DeLorenzo, and Morgan White provided comments and it was finalized on September 16, 2019. See attached the final version of the flyer.
See the meeting notes from the first group meeting for LTN 2019.
Barry Israletwitz from The Bike Project created a LTN 2019 signup page: https://docs.google.com/spreadsheets/d/1T6r2OCt4wS66DzkYOO6M7mXE-iDp38DTFhVj2RreR6c/edit?usp=sharing
Sarthak Prasad posted this link as an event on Bike at Illinois: Light the Night 2019 - Volunteer Opportunity
See the meeting notes from the first group meeting for LTN 2019.
Sarthak requested a Purchase Order (PO) following receiving the quotes from MTD and TBP. The POs were approved for MTD on September 6, and for TBP on September 10, 2019.
See attached the quote sent by TBP for the Torch Blinking Bike Lights for University of Illinois' share.
See the Invoice contact information for the University of Illinois.
See attached the quote sent by MTD for the Silicone Strap Bike Lights for University of Illinois' share.
See the Invoice contact information for the University of Illinois.
On August 26th, Sarthak Prasad sent the information needed to set up the Purchasing Orders (POs) for MTD and TBP to purchase the lights for the event. he also sent the contact information to use for Quote and Invoice.
See the meeting notes from the first group meeting for LTN 2019.
See the bike lights purchasing agreement here.
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Hi Barry and Evan,
I will get a PO set up for TBP and MTD, and then I can send them to you. The invoice we receive needs to not include a date before the date of the PO.
The best process for us is:
We will need the quote to be sent to us before you place the orders. Please send it to Morgan’s attention, and copy me and Stacey. For the basic info you requested:
Agency Name – University of Illinois at Urbana-Champaign
Department Name (or Individual) – Facilities & Services Sustainability, Attn: Morgan White
Postal Mail Address- 1501 S. Oak Street, Champaign, IL 61820
Thanks,
Sarthak
Sarthak Prasad
Sustainability and TDM Specialist
Facilities & Services
University of Illinois at Urbana-Champaign
Evan Alvarez from MTD will purchase the Silicone strap lights, and Jake Benjamin will purchase the Torch Blinking lights.
See the meeting notes from the first group meeting for LTN 2019.
Followig a lengthy email exchange between Morgan and Cynthia, they decided that the University of Illinois will be taking command of the overall organizing for Light the Night (LTN).
See the meeting notes from the first group meeting for LTN 2019.
University of Illinois organized a meeting for all participating units - UI, CBC, Urbana, Champaign, MTD, CCRPC, TBP, and CCB. Please see attached the notes from our meeting.
The University of Illinois at Urbana-Champaign, City of Champaign, City of Urbana, and MTD agreed to contribute $1,500 each to purchase bicycle lights for Light the Night event.
On July 25, 2019, Morgan White confirmed that Sarthak Prasad will be the primary contact for Light the Night for F&S.
