The attached Manual was developed with students and Amelia Neptune over the last few years.  The most helpful part of this document is the liability Q&A that Tina helped create.  I cleaned the file up a bit this morning to fix broken links and check for any glaring errors. 

To bring you and those copied here up to speed, I’ll share a few points that are happening with bike sharing now. 

• The successfully implemented bike sharing on campus is at Kinesiology and Community Health.  They have six bikes for employee use, and wrote a research report about the usage (attached).  They simply have the keys at a desk with a sign-out list, and they send the bikes for maintenance once a year.  The contact person is Wojtek Chodzko-Zajko at Kinesiology.
• This summer, the MTD is planning to start working with campus and the cities to investigate a public bike sharing system, and that conversation is just beginning.  The contact person is Rebecca Nathanson at MTD.
• AITS is planning to set up a departmental bike sharing program, in cooperation with the Campus Bike Center and iSEE.  The Champaign-Urbana Public Health District (CUPHD) is planning to contribute funds towards administrative support for maintaining the bikes.  It is likely that 10-20 bikes will be purchased from “On Bikes,” which comes with a locking and tracking system. 
• Grace Kyung has had numerous conversations with Zagster, which was formed by former staff at Zipcar.  Their system is an all-inclusive turn-key approach, where you pay a set-up fee, then pay a recurring monthly fee for maintenance and oversight.  The set up fee is around $2000 per bike and the monthly fee is about $100 per bike.  The bikes then continue to belong to Zagster.  I did not support the Zagster model for campus employee use, but it may be reasonable for Allerton’s intended use.  If you are interested, their CEO is visiting town on Thursday. 

Please let me know if there is anything I can help you with to get this set up.

Thanks,

Morgan

On May 23, 2014, at 4:07 PM, "McEllin, Tina D" wrote:

Hi Derek,

To start I’m going to refer you to Morgan Johnston, Assoc. Director of Sustainability.    I believe Morgan has a draft manual for depts. to use when setting up programs for employees.   I don’t know if it will address offering this service to the public so you may have to add language to that effect.     

Since you will have the public liability issue I would like to review your draft manual to make sure exposure to the University is controlled as much as possible.  Please feel free to call me with any questions. 

Thank you.

Tina McEllin,  Assoc. Dir.

University Office of Risk Management

247 Henry Admin. Bldg.   M-C 337

506 S. Wright St., Urbana IL 61801

PH 217-333-3113

FX 217-239-6744

Check out our website!   www.uirisk.uillinois.edu

Please note: Under the Illinois Freedom of Information Act (FOIA), any written communication to or from University employees regarding University business is a public record and may be subject to public disclosure.

From: Peterson, Derek Eli
Sent: Friday, May 23, 2014 3:51 PM
To: Kale, PJ; McEllin, Tina D
Cc: Kevin Donovan
Subject: Allerton Park and Retreat Center

Good Afternoon PJ and Tina-

Joe Vitosky said the two of you might be a good start for me, I need some advice. Allerton Park is going to start a Bike Rental, or Bike Share program. I am interested to know if any other units, or if there is any standard documentation that might assist me through this process. We have researched other local entities that do bike share and rental and so we have some standard language, but we will be offering this to the public, so we need to make sure the University if legally covered. As I type I feel underprepared to ask this question, but I thought you might have some advice for me to help get me started.

Thank you for your time-

-- 

Derek Peterson

Associate Director

Allerton Park & Retreat Center

University of Illinois

515 Old Timber Road

Monticello, IL  61856

O 217.333.3287, ext. 203

M 217-778-9111

www.allerton.illinois.edu